Loss Prevention Grant Application

Brown University Health Risk Services has been recognizing leaders and change agents in our system by providing funding for innovative efforts through education and research projects for many years. The core purpose of the loss prevention grant fund is to improve quality of care and decrease liability.

Application for this grant is open to all Brown University Health employees and eligible affiliated physicians. The Loss Prevention Grant Fund will award up to a total of $125,000 for all grants funded in Policy Year 2026-2027.

This year priority will be given to proposals focused on multidisciplinary/multi-departmental/multi-hospital strategies aimed at:

  • Improving medication reconciliation
  • Improving transitions of care communication
  • Decreasing falls
  • Improving care communication/teamwork/escalation of care
  • Reducing diagnostic/treatment errors, omissions, or delays
  • Improving professional wellness
  • Reducing readmissions
  • Improving sepsis care

The Brown University Health Loss Prevention Grant Fund provides a source of funding for projects relating to the following areas.

Quality of Care Improvement Efforts

Liability related to processes and/or systems that impact the way we care for our patients and families.

Professional Liability (Malpractice)

Liability incurred as a result of errors in performing professional clinical services. In recognition that practitioner wellness affects professional practice and patient outcomes, grants related to this topic are encouraged.

General Liability

Liability related to premises, operations, and products.

Awarding of Funds

Funds that are awarded are to be used in the one-year grant fund period and are not for ongoing operational expenses or to fund permanent positions.

The Preliminary Review Committee will evaluate all submissions. The Executive Review Committee will determine grant awards. The Executive Review Committee includes Brown University Health senior leadership from across the organization. Once awards are made, quarterly status reports are required throughout the year.

Principal investigators or applicants are required to complete grant projects within one year from the time funding is provided.

If you have questions regarding the Loss Prevention Grant Fund, please contact Matthew Holland, Loss Prevention Specialist, at 401-444-9926 or [email protected].

If you are unable to access the website form, please contact Andrea Henderson at 401-444-4595 or [email protected] for further assistance.

Loss Prevention Grant Fund Proposal Application Instructions (PDF)

Applicant Information

Applicant Name
Name of Assistant

Project Information

Proposal Topic

Project Description

Explain how funding would be used, what will be accomplished, and the results expected. State the objectives, how they will be monitored; include specific activities that will take place, responsible staff and timelines (not to exceed 12 months).

Introduction/Definition of the Problem

Describe the potential loss exposure and why this represents a risk to Brown University Health. Include frequency of incident, frequency of claims, cost of past losses and any other relevant data.

Baseline Metrics

Please identify current or recent organizational or practice data supporting the need or gap to be addressed by this project. We are most interested in your specific experience but will also consider national data that supports the project.

Anticipated Outcome(s)

Provide a clear statement of outcomes that will be achieved. There must be an identifiable and quantifiable benefit resulting from the grant. Applicants may want to include a chart such as the one below.
Specific Measurable Achievable Relevant Time Bound Data Source
Answer all three questions. 1. What needs to be accomplished? 2. Who is responsible? 3. What are the action steps?
How will success toward meeting the goal be measured?
Are goals realistic and achieved in specified amt of time?
Are goals aligned with task/project?
Goals have a clearly defined timeframe.
Where is data obtained from?

Sustainability

Describe how the work and/or impact will be supported and sustained by the organization after the grant project has concluded. For instance, what strategy will be used to sustain and/or improve on the goals achieved as part of the project, and as applicable, the continued financial support for the work? (This field is required.)

Dissemination of Results

Describe how results from the project will be shared with key stakeholders. For example, plan to raise awareness and understanding or change practice. (This field is required.)

Budget

  • The budget should reflect all project-related expenses, including salaries by position type, applicable fringe benefits, and itemized costs for consultants, supplies, and equipment. Grants may not be used to support permanent positions; salary costs for temporary staff are permitted only during the grant period. Include any in kind resources contributed to the project.
  • Budget items requiring clarification must be justified and approved by the departmental chief or VP in a budget narrative. If salary expenses are proposed, describe how those costs will be sustained after the grant period, if applicable.
  • Grant funds may be used only for approved budget items on the budget form and solely for the designated project purposes. All expenses must be reasonable, necessary, and directly related to the project. Expenditures outside the approved budget are not allowed.
  • A completed Budget Form is required by May 29, 2026.
Budget Template (Excel)

Acknowledgement Form

  • A Senior Leadership acknowledgement form, must be completed, signed and returned to the Loss Prevention Specialist, Matthew Holland, [email protected] by May 29, 2026.
  • Please identify any potential support required from any other departments on the senior acknowledgement form. (List Department) VP signatures acknowledging that department’s ability to support the project is required.

IS Support

For all projects requiring Brown University Health IS support, a Brown University Health IS Preliminary Project Request Form must be completed. Projects that would require IS support include EPIC enhancement, new device, or new software.

Does this project require IS support?

Is Support Is Required

 

 

Please Acknowledge

 

Letters of Support

Letters of support should be addressed to Christina Gomes-Ferreira, Manager, Loss Prevention, at [email protected].

Agreement

I understand that if awarded a grant and I become aware of any reason that will prevent fulfillment of the project, I will immediately notify Christina Gomes-Ferreira, Manager, Loss Prevention, by email at [email protected] (phone: 401-444-8251).
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